Update from Julie:
Met with the Embassy again this week. They will take care of setting up the A/V equipment, screen and sound system. A vegetarian option will be offered.
Timeline for the event
We will have access to the room at 10:00 a.m. They will set out coffee at 11:00 a.m. for early birds, at 11:30 a.m. we can begin seating everyone then we will proceed with introductions and welcome, lunch, and the program.
There will be a room available on the same floor where the award winners will gather beforehand.
Julie and Pamela are working on providing centerpieces. They have priced flowers with Hy-Vee and Abloom in oranges, purples, and other light fall colors.
The invitations are ready. If you would like a packet of invitations e-mail Pamela with how many and she will send them to you. If you would like invitations to be sent out to specific locations, email Pamela a list of addresses. (Julie will be busy with the YWCA's annual audit next week.) We can e-mail Pamela at pamela@ywcalincoln.org
Julie has selected a blues and guitar group (maybe just a blues guitar soloist? not sure if I understood this correctly) for the event.
The awards for the winners have been designed and will be ordered soon. The new YWCA caremark/logo will be etched onto a tall glass vase. They previously received a brown plaque so this will be a beautiful gift that is also functional! :)
We have seen an increase in tables being purchased for the event since the winners have been announced. Wesleyan University has purchased almost half the room!
Mama J has confirmed, but we do have a backup planned in case of emergency.
Sponsors- We all need to complete our calls and have the sponsors confirm by Wednesday the 15th so they can finalize the programs in time for the event.
EPC Members' Duties for Tribute:
- We will serve as ambassadors by welcoming and greeting guests. We will mingle with them and help them find their tables.
- We decided that each member will be assigned a group of guests/tables so we know exactly who to look for and no one is missed.
- Once we have a good idea of who will be attending, Pamela will put a list together and we will be assigned to tables.
Stephanie H. offered to set up another EventBrite invitation for this event. She will explain the process to Julie so that Pamela is receiving the information when people buy tickets.
Beckie is unable to make calls due to a busy schedule at work so anyone can volunteer to take her calls by putting their name on the list in googledocs.
Pamela and Julie will update us on the status of sponsorships by next Friday the 10th. They will post to the blog.
Liz has asked the YWCA's board members to either purchase a table, have their company purchase a table, or split a table with 9 friends. This should help increase ticket sales! :)
Heart and Sole
Jill has called the Rococco but they have not responded.
The Lodge at Wilderness Ridge can accommodate up to 230 people. The minimum spend for food and beverage, including the room rental is $2,500 Sunday through Friday. It goes up to $4,500 if the event is on a Saturday.
Liz called the Lincoln Country Club and is waiting to hear back. A board member called the Nebraska Club. It can hold up to 150 people and would be free on our date. We are hoping to have more than 150 people though.
We can move on to more Heart and Sole stuff after Tribute.
Our next meeting will be on Monday, October 20th at 6:00 p.m. at the Embassy Suites. We will finalize details and sign up for duties for the day of the event.
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